Fund Accounting Made Simple
What is Fund Accounting?
Fund Accounting is a method of segregating financial records into categories to identify both the source and the use of financial resources. Funds are established to control and monitor resources to insure compliance with legal or organizational requirements. Non-Profit, church and governmental organizations use funds to track grants and other directed resources. Expenses are normally recorded in accounts by purpose: salaries, postage, office expenses, program fees, etc. Fund accounting provides an alternate view by responsibility: grants, departments, locations, projects, etc.
- Creates Balance Sheet by Fund Report
- Uses standard QuickBooks financial data – no need to learn a new system
- Maintains all data in QuickBooks file so backups are easy
- Preserves class data after a QuickBooks Clean Up Company Data – normally QuickBooks deletes class data
- Supports multiple levels of sub-funds allowing groupings like Restricted Funds, General Funds, etc
- Allows accounts to be allocated by class to funds or dedicated to a single fund for maximum flexibility
- Allows periodic fund distributions to avoid doing the math and entering manual transactions.
- Provides an Auto Balance feature to create transactions to establish initial fund balances and to re-establish fund balances.
U.S. QuickBooks Pro/Premier 2006 or Enterprise 6.0 or later versions (multi-currency requires 2009/9.0 or later)(Vista/Windows 7 requires 2007/7.0 or later). Or, Canadian QuickBooks Pro/Premier 2008 or later versions (multi-currency requires 2010 or later).
Windows XP, Vista, or Windows 7
Additional 10MB free disk space
Microsoft .NET 2.0 (Automatically installed if needed – requires 150MB disk space)
Reports may be run in QuickBooks multi-user mode. Setup requires single user.
Optional Internet connection.